I know the best way to work with Scrum teams is to be colocated but many companies have branches around the world so you have to deal with distribute teams.
One of the most important meeting in Scrum is the Retrospective (or post-mortem as many prefer to called them). During the Retrospective team members think in which way they can improve their performance. If all team members are in the same building it is too easy to meet in a room and with sticky notes and sharpies put on a board the possible solutions for their issues. However, if team members are in different countries (or cities in the country) you need to use a virtual board.
Thanks to Camilo Motta who is the cofounder of GoReflect (https://www.linkedin.com/in/camilo-motta-071157a8) I knew about GoReflect (www.goreflect.com)
This tool is free for now so don’t hesitate and create an account for you and for your team members.
Start using goReflect
- Create a board
Each goReflect board is organized into actions like Start, Continue and Stop. Ideas are added to the board by adding a card to an action.
Choose one of the board templates.
Three actions: Start, Continue, Stop
Four actions: Start, More, Less, Stop
Five actions (our favorite): Start, More, Continue, Less, Stop
- Invite board members
Invite others to your board by entering their email addresses. Enter as many email addresses as you like. If they’re new to goReflect, they can create their account from your board invitation.
Anyone invited to the board can contribute to the board. Board members and their permissions can be managed from the board catalog.
- Add cards
Share your ideas by adding cards to an action on the board.
|Start||Start something new.|
|More||Do more of this.|
|Continue||You tried it, it worked and it should be continued.|
|Less||You’re doing it, but shouldn’t do it as often.|
|Stop||Just stop doing it.|
When adding a card focus on the action so the card wording follows the action. For example, if your team has trouble starting meetings on time you might add a card that reads “Meetings on time” to the Start column. The card would be read as “Start meetings on time”.
Also, consider the emotional impact the card will have. For example, adding an “Arriving to meetings late” card in the Stop column may have a greater impact if your team has a serious problem with meeting on time.
- Review and archive cards
Meet with your team to discuss the ideas on the board. When you’re done with a card, archive it to remove it from the board. You can archive as many cards as you like and leave other cards for another day. Archived cards can be restored to the board at any time from the archive view.
To conclude, physical board are the best but at this time many companies are working with remote teams so GoReflect can help you with your Retrospectives.